The name of the organization is the Portland Children’s Levy Allocation Committee, hereafter called the “Allocation Committee.”
PURPOSE AND POWERS
The purpose of the Allocation Committee is to allocate funding generated by the Portland Children’s Levy in accordance with the ballot measure passed by the voters of the City of P ortland and attached hereto as Exhibit A. The Allocation Committee shall make funding recommendations to the Portland City Council for its final approval, and shall have such powers as stated in these bylaws.
Section 1. Composition. The Allocation Committee shall have five members: a Portland City Council member selected and approved by the Portland City Council; a Multnomah County Commission member selected and approved by the Multnomah County Commission; a member of the Portland Business Alliance, selected and approved by the Portland Business Alliance; a private citizen selected and approved by the Portland City Council; and a private citizen selected and approved by the Multnomah County Commission. All Allocation Committee members shall reside or work in the City of Portland.
Section 2. Chair. The Allocation Committee shall elect a chair biennially to work with the Staff Director to set meeting agendas and facilitate meetings. The election shall be made at a regular meeting of the Committee.
Section 3. No proxies. Members are encouraged to attend all meetings and no substitutes or proxies are permissible.
Members shall serve on the Allocation Committee for two years from the time of their appointment and may be reappointed. Three months prior to the end of a member’s term, Levy Staff shall send written notification to the chair of the body that appointed said member of the impending term expiration and request that the appointing body take formal action to reappoint the member or appoint a new member. Staff shall request, and the appointing body shall provide written notification of the renewed or new appointment.
Section 1. By appointing Body. An Allocation Committee member may be removed, with or without cause, by a majority vote of the body that appointed that member of the Allocation Committee.
Section 2. Unexcused Absences. Members are expected to attend all meetings of the Allocation Committee, or to provide 24-hour notice to the Staff Director or Allocation Committee Chair that they are unable to attend. Failure to attend a meeting, without providing notice, shall be considered an unexcused absence. Any member who has two unexcused absences within a 12-month period shall be removed from the Allocation Committee.
Section 3. Resignation. An Allocation Committee member may resign at any time by delivering a resignation in writing to the Staff Director or the Allocation Committee Chair. A resignation is effective when the notice is delivered unless the notice specifies an effective date. The pending vacancy may be filled before the effective date, but the successor shall not take office prior to such an effective date.
PLACE AND TIME OF MEETINGS
The meetings of the Allocation Committee shall be held at a time and place fixed by the Allocation Committee. The Allocation Committee shall provide public notice of the date, time and location of all meetings. The public is invited to attend all meetings of the Allocation Committee.
At all meetings of the Allocation Committee, a majority of the members shall constitute a quorum for the transaction of business. At any meeting of the Allocation Committee at which a quorum is present at the time of a vote, the vote of a majority of the members present shall be an act of the Allocation Committee. Participation of one or more members by telephone conference call allowing all persons participating in the meeting to hear each other at the same time shall constitute presence at a meeting.
SUB-COMMITTEES AND ADVISORY GROUPS
The Allocation Committee may, by resolution adopted by a majority of the Committee, establish sub-committees and advisory groups to aid it in its work. The Allocation Committee shall appoint a chairperson to each sub-committee or advisory group it establishes. The size, duration and responsibilities of such sub-committees and advisory groups shall be established by a majority vote of the Allocation Committee.
The Levy Staff are employees of the City of Portland and report directly to the City Council representative serving on the Allocation Committee. Notwithstanding the above, the Levy Staff shall provide support to the entire Allocation Committee.
CONFLICT OF INTEREST
Section 1. Voting. No member shall vote on a funding request for an organization on which that member serves on the Board of Directors or as an employee, except that elected officials are not prohibited from voting on funding requests from entities associated with the governmental body on which they serve.
Section 2. Gifts. No member may accept, on his or her own behalf, or on behalf of the Allocation Committee, any contribution, gift, bequest or devise valued at greater than $10 from any organization, or any individual representing an organization, that is currently seeking funding from the Portland Children’s Levy, or which that member knows will in the future seek funding from the Portland Children’s Levy. Notwithstanding the above, elected officials who serve on the Allocation Committee are not precluded from receiving complimentary tickets to social events, fundraisers and other similar activities.
Section 3. Compensation. Service on the Allocation Committee is a voluntary action and shall not result in monetary compensation for any member.
Section 1. Modification of Bylaws. These Bylaws may be amended or repealed, or new Bylaws adopted by a majority vote of the Allocation Committee at any meeting.
Section 2. Construction. If any portion of these Bylaws shall be invalid or inoperative, then so far as is reasonable and possible: (i) the remainder of these Bylaws shall be considered valid and operative; and (ii) effect shall be given, as far as possible, to the intent manifested by the portion held invalid or inoperative
Section 3. Records. Records of the activities and transactions of the Portland Children’s Levy shall be kept at the Levy’s offices and shall include minutes of all Allocation Committee meetings, a copy of these bylaws, and all financial records.
Adopted: Oct. 11, 2010*
*Final adoption with residency revision: Dec. 7, 2010